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Payment is due 14 days after registration. Please click the “Complete Registration” button to reserve your place. You are able to pay with a credit card online or print an invoice for instructions to pay with a check or via ACH.
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2018 Conference Registration

*NOTE: The First Timers Breakfast and the Continental Breakfast/Networking/Exhibitor Hall events occur simultaneously on Monday, Oct 22. Please only sign up for ONE of these two events.

Exhibitors, please register individually, and select "Exhibitors" as your registration type. Do not register as a guest.

ICE Registration


Your registration fee of $550 for attendees working for ICE member companies includes all conference related meals, reception and associated events. Optional events are described and additional charges are noted on the conference registration form. Travel and hotel accommodations and related charges are not included and are your personal responsibility. The registration fee for non-members includes all the same benefits and is $900.

 

Conference Attire

Conference Attire—Business Casual


ICE conference attendees are requested to wear business casual attire (no jeans or shorts please) to all core business agenda segments as well as conference related networking receptions, dinners, and social activities unless specified below.


Events when relaxed attire is permitted (nice shorts, dress jeans, collared shirts for men, etc.):

  • All day Monday
  • Wednesday's Core Business Segment

Non-employee Guest


Attendees and exhibitors may bring one non-employee guest to the 
following events: TopGolf or the Smithsonian National Portrait Gallery Excursion (concurrent events), the kick-off reception & dinner. You may register your guest for these events at an additional cost that is detailed in each event description.


Conference Sign-In

 

All conference attendees, exhibitors, and sponsors must sign-in with ICE to pick up your conference nametag, gift and other important items. Sign-in is located in the Magnolia Foyer where members of the ICE Planning Committee eagerly await your arrival. Support for downloading and using the conference app will be available. Please remember to bring your app store login information.

Registration is available during the following hours: Sunday October 21, 8:00 AM–10:00 AM and 5:30 PM–6:30 PM Monday, October 22, 8:00 AM–10:00 AM and 1:30 PM–2:00 PM. 


Conference Cancellation


In the unlikely event that the ICE conference or conference event is canceled for any reason, registered attendees will be offered a refund of any registration fee incurred by the attendee or their guest for the conference or conference event. ICE’s responsibility to any registered attendee or guest in the event of cancellation is limited solely to a refund of registration fees already paid; ICE will have no further obligation to the registrant to reimburse or refund any other fee, cost or obligation of any type, whether monetary or otherwise.

Attendee Cancellation and Event Changes


A refund, less a $100 administrative fee, will be returned for conference registrations, providing the request for cancellation is received in writing by September 1st. All notices and requests for refunds must be directed to the ICE Treasurer at treasurer@theicesite.com. Registrants may substitute conference attendees or event attendees up to the time of the conference or event as desired.

You may cancel participation in a conference event (TopGolf, Portrait Gallery Tour, Kick-Off Reception and Monuments Tour) for yourself or a guest with a full refund up until October 5. After that date, we are unable to refund any money unless a substitute is available on a waitlist. If you need to make a change and the current date is before October 6, 2018, please send an email to devin.castles@gmail.com describing your change request. 


NOTE: OUR PAYMENT METHODS HAVE CHANGED

ICE now accepts American Express, Discover, MasterCard and Visa credit cards. You can also pay via ACH or check. The website payment screen will provide additional details.

Pay by Check

Make check payable to: "Insurance Collection Executives"

Mail check to:
Insurance Collection Executives
P.O. Box 734186
Dallas, TX 75373-4186


FEIN: 20-2823015


ACH Payments

If you would like to pay by ACH, please select "check" as your payment option, and contact treasurer@theicesite.com before submitting your ACH payment. Please also email notice when payment is issued to: treasurer@theicesite.com.

W-9 & Federal ID

A copy of ICE’s W-9 is available for downloading at: W-9. ICE’s Federal Identification Number is: 20-2823015.

Mixing Business & Personal Payments

At times attendees want to pay for conference registration with a business credit card or check and pay for a guest or event with a personal check or credit card. This transaction is supported by making a partial payment. Make your first payment, the website will credit the paid amount and prompt for the remaining balance the next time you login to the website. All conference balances must be paid by October 19, 2018.


Hotel Reservations

Join us at the 2018 ICE Conference at the Gaylord National Harbor Resort and Conference Center, National Harbor, Maryland on October 22-24.


Hotel guests will be charged the first night’s room and tax at booking. If you cancel your hotel room, the deposit will be refunded if notice is received at least 3 working days prior to arrival and a cancellation number is obtained. Check-in time is 4:00 PM and check-out time is 11:00 AM. Departures after 11:00 AM are subject to a full day charge.

The rate includes:

  • Resort fee,
  • High-speed internet in guest rooms,
  • Twenty-four hour access to fitness center,
  • Access to indoor Junior Olympic-size pool,
  • Two bottles of Aquafina water per room per day,
  • Daily newspaper,
  • Resort savings coupon booklet
  • Twenty dollar discount off any 50-80 minute spa treatment Monday through Friday with access to sauna, steam and jacuzzi at Relache Spa 
  • 20% parking discount
If you cancel your hotel room, the deposit will be refunded if notice is received at least 3 working days prior to arrival and a cancellation number is obtained.

Hotel Reservations Link

To complete your room reservation for the ICE Conference 2018 at The Gaylord, click on the following link: https://www.marriott.com/hotels/travel/wasgn-gaylord-national-resort-and-convention-center/  

 

Questions?


Contact Ken Godfrey at (707) 780-8416 PDT, or email him at Ken@theicesite.com.

When:
Sunday, October 21, 2018 to Wednesday, October 24, 2018
Where:
Gaylord National Resort
201 Waterfront St
National Harbor, MD  20745
Additional Info:
Contact:
Ken Godfrey
Category:
Conference Registration
Registration is closed
Activities/Items    (Click the down-arrow to the left of the activity/item to view the details)
Attendee Registration Fees
TopGolf - Runs Concurrently with the Smithsonian Portrait Gallery Excursion - Oct 21
Optional Smithsonian Portrait Gallery Excursion - Runs concurrently with TopGolf - Oct 21
First Timers Breakfast - Runs Concurrently with Continental Breakfast - Oct 22
Continental Breakfast/Networking/Exhibitor Hall - Runs Concurrently w/ 1st Timers Breakfast - Oct 22
Welcome Luncheon - Oct 22
Kickoff Networking Reception - Oct 22
WAIT LIST - Monuments By Moonlight Tour - Oct 22
Premier Networking Reception - Oct 23
Premier Dinner - Oct 23
Kickoff Networking Reception & Monuments by Moonlight Tour - Oct 22